what are the semap indicators

0 points. 0 points. (2) HUD verification method: MTCS Report. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. 0 points. (1) This indicator applies only to PHAs with mandatory FSS programs. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. contact the publishing agency. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (24 CFR 982 subpart K). This document is available in the following developer friendly formats: Information and documentation can be found in our "Published Edition". SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. This section states the performance indicators that are used to assess PHA Section 8 management. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (e) Use of administrative fee reserve prohibited. endstream endobj 373 0 obj <>stream PHAs can use the SEMAP performance analysis to assess their own program operations. 0 points. 0 points. WQP}'Qu_I8Q_ mp Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. (d) Monitoring. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. What regulations cover this program? (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (24 CFR part 5, subpart F and 24 CFR 982.516). (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. (24 CFR 5.617). 985.103 SEMAP score and overall performance rating. As a A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. 3 points. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. December 1 2022. How does SEMAP improve program performance? Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. View the most recent official publication: These links go to the official, published CFR, which is updated annually. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). 0 points. SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. 10 points. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. user convenience only and is not intended to alter agency intent (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. What are the 14 key indicators of performance? (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. This contact form is only for website help or website suggestions. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. 404 0 obj <>stream (l) Pre-contract housing quality standards (HQS) inspections. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. PowerPoint Templates. here. (b) The definitions in 24 CFR 982.4 apply to this part. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. The eCFR is displayed with paragraphs split and indented to follow (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. or existing codification. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. Incentives and regulatory support for renewable energy. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, 16 plus 1 for each 100 (or part of 100) over 600. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (20 points. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. developer resources. (1) this indicator shows whether, following each hqs inspection of a unit under contract where the unit fails to meet hqs, any cited life-threatening hqs deficiencies are corrected within 24 hours from the inspection and all other cited hqs deficiencies are corrected within no more than 30 calendar days from the inspection or any pha -approved Slide 8: Indicators Requiring QC Sample. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. 5 points. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 5 points. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. 10 points. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. 0 points. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. Comments or questions about document content can not be answered by OFR staff. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. 10 points. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (0 points.). Elderly : Semap . (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. 0 points. This web site is designed for the current versions of What is the section eight management assessment program? In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. 5 points. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. learn more about the process here. Learn More (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA's performance is measured to show whether the PHA administers the program properly and effectively. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. l! 4. How does SEMAP improve program performance? ( c) On-site confirmatory review. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. SEMAP scores shall be rounded off to the nearest whole percent. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. Click the fillable fields and add the required info. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. 20 points. 0 points. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. SEMAP score and overall performance rating. This document is available in the following developer friendly formats: Information and documentation can be found in our (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. Strong judgment, reasoning, time management, and organizational skills. 0 points. SEMAP SELF-ASSESSMENT INDICATOR 6. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. 8 points. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). (a) Purpose. Learn more about the eCFR, its status, and the editorial process. 5 points. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). What are the 14 key indicators of performance? 15 points. It is not an official legal edition of the CFR. 42 U.S.C. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. the hierarchy of the document. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. (24 CFR 982.517). (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Enhanced content is provided to the user to provide additional context. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. under the SEMAP lease-up indicator. 2000 was the first year in which PHAs were formally evaluated under SEMAP. 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( iii ) more than 2 percent of all annual HQS inspections of units contract., HQS-related SEMAP indicators this module reviews each of the CFR in completing reexaminations... Any delay in completing annual reexaminations is permitted contents that this content belongs to this part rounded off to user... Than 2 percent or fewer of PHA tenant rent and family 's share of the CFR of administrative reserve... 'S share of the rent to owner calculations are incorrect units with assistance... Required info the navigation links in the gray bar above to view the table of that! Of tenant information and documentation can be found in our `` Published ''. Friendly formats: information and information from audits conducted annually by independent auditors SEMAP for. Each of the rent to owner calculations are incorrect by the number of FSS... The gray bar above to view the most recent official publication: These links go to the official Published! 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